Printable | Smooth Move Binder Kit (with Excel Spreadsheet To-Do List!)

Last week, I guest featured over at I Heart Organizing and chatted about how my husband and I organize all the logistics of our military moves and corral all the paperwork that comes our way during the process. In the days since that post went live, I have been contacted by many new readers (most military spouses themselves!) eagerly asking and hoping that I’d share our Master Moving Spreadsheet as well as the printables I made for our Smooth Move Binder. I am always happy to share materials that make life easier and more organized, so I’m checking in today with the (free!!!) downloadable files!

Printable | Moving Binder Kit

In my post over at I Heart, I explain how we utilize a two part digital+paper system to keep ourselves organized. Our Smooth Move Binder helps us keep track of paperwork, receipts, measurements and more; while our digital Excel spreadsheet serves as our master to-do list.

Smooth Move Resources

Our binder is organized into Here (current duty station), There (next duty station), In Transit, and Miscellaneous. Head over to Jen’s blog to read in detail about what is included in each section…the main components being some handy worksheets I created to make our transition easier!

Smooth Move Printables

I now have my worksheets all formatted and ready for you to download, print and load into a 3-ring binder!

Smooth Move Binder Kit


  • This is a FREE download, and I ask that you use it for personal use only.
  • Each page that you see above appears in the file in duplicate (front and back).
  • I recommend printing the pages double-sided and putting them in a three-ring binder in order for the formatting to flow properly.
  • This moving packet does NOT contain room-by-room packing box inventory sheets. As a military family, we have always used professional packers, so we have never needed our own inventory sheets. Later this year, once we are settled, I will re-visit this file and add in inventory sheets. Until then, if you need them, I suggest Google 🙂

Of more interest, I think, to many readers is our Master Moving Spreadsheet! We specifically keep this as a digital resource so that we can re-visit it with every move and update it/customize it easily.

Smooth Move Spreadsheet


  • This is a FREE download, and I ask that you use it for personal use only.
  • This document is an Excel spreadsheet, and you will need corresponding software to view and edit it.
  • I left the spreadsheet as an editable workbook so that you may use it in any way you need. I encourage you to delete out line items that don’t apply to you, as well as add in items that you need to remember/complete. Add in names, locations, dates and tasks that are unique to your specific moving situation.
  • These taskers are NOT organized by the order in which you need to complete them. I highly suggest you look at your own moving timeline and situation and populate the Deadline field with specific dates. THEN sort the spreadsheet by Deadline to get a time-specific, ordered list to work through.
  • Changing the color codes to “In Progress” and “Complete” does not happen automatically. You will need to change colors manually as you complete tasks.
  • I tried to think of everything on this worksheet, even things that don’t apply to our family. I am SURE there are tasks I have forgotten or haven’t included because we haven’t encountered them in our own moves. Please add these tasks onto your own document. And if you think about it, email me with your add-ins so I can make this as complete and comprehensive list as possible for everyone else!

Ready to get your moving resources? Subscribe below to get them delivered straight to your inbox!

I’m so thrilled that so many of you reached out for these moving resources. I really hope you find them useful and they really help you make a Smooth Move…no matter how far or how frequently you’re moving!



Make your next move a smooth one with this FREE printable Smooth Move Binder and Spreadsheet. Subscribe here and it will be delivered right to your Inbox!

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32 Responses to Printable | Smooth Move Binder Kit (with Excel Spreadsheet To-Do List!)

  1. This is beyond awesome. After 17 years living in one place, we are now moving w/3 kids & dogs in tow. You are helping me to make this overwhelming task enjoyable & fun! Thank you! I LOVE the colors and your spreadsheet & binder system rocks! Thank you for freely sharing your hard work!

    • Hi Michelle!

      Thank you so much for this nice comment!!! I am so glad you are finding the moving binder and spreadsheet helpful! We’ve always used the spreadsheet, but this most recent move is the first time we used the binder system and it was a lifesaver! I hope it works for you too!

      Good luck with the move, and I hope you have a great rest of the weekend!


  2. Talk about being organized for removals! We have move coordinators at Platinum Removals who help our customers to keep track and on schedule for their move, but definitely not with such interesting folders! To be honest, we would be really impressed if any of our customers were able to keep track of their own moves this well! Haha!

  3. thank you so much as i am a big stresser your website has helped me emensly as my husband and 2 teen kids are moving from alberta canada to league city texas. the biggest scariest move we have ever done. So thank you so much for your great website.

  4. Would love to print your printables, cannot get the password for the toolbox. Please and thank you. You do amazing things with all your moves, puts the rest of us to shame. Thank you for all your inspirations.

    • HI Lori,

      Thanks for your email! You can sign up at this link here:

      Once you confirm your email, you will receive one final email with the toolbox link and password! Be sure to check your Spam/Junk folders for the emails because sometimes they end up there!

      Let me know if you have any other questions!

    • Hi Vida,

      Thanks for your email! You can sign up at this link here:

      Once you confirm your email, you will receive one final email with the toolbox link and password! Be sure to check your Spam/Junk folders for the emails because sometimes they end up there!

      Once you have the password, visit the Toolbox on a desktop computer and enter it when prompted (be sure to use ALL CAPS because it is case sensitive).

      Once you are logged in, you should remain logged in and can access future printables.

      Let me know if you have any other questions!

  5. I am switching jobs and just set up a transition spreadsheet for myelf based on this, so thank you! I added a few more possibilities for status. Waiting, for things where I’m waiting on someone else to get back to me or for a different task to be complete. Stuck, for things where I’ve encountered some obstacle and the task needs extra attention/help.

  6. thank you for sharing. I cannot seem to download much less find the download button…lol am I missing something?

    • Hi Evelyn,

      You will need to subscribe to get the Smooth Move Binder printable. Once you do, it will arrive in your Inbox for you!
      Once you enter your Name and email in the pink form you should be on your way!

      Hope that helps!

    • Hi Carrie,

      My data shows that you are a confirmed subscriber and the Smooth Move Binder was emailed to you this morning. If it has not shown up (be sure to check your Spam/Trash/Junk folders), let me know and I can re-send it!


  7. I get the “confirm subscription” email from Megan, but when clicking on the big pink button, it takes me right back here with no link to download.

    Please just send it to me directly.

    • The email with the binder download should have arrived in your Inbox automatically. Please let me know if it didn’t come through!


    • Hi Ash,

      My email service shows you subscribed/received this printable back on December 16th and then unsubscribed in recent weeks. I have gone ahead and manually sent the email with the printable to your email address. Please let me know if it doesn’t come through this time.


  8. Hi,

    I’ve just subscribed to receive your Smooth Move Binder Kit, and quite frankly I cannot wait to start using it. We were a military family for many, many years, and are now a State Department family, still moving all over the world. Experience doesn’t make it any easier!

    Thank you so much for designing and providing this resource. 🙂


  9. HI this is such a fantastic set of resources! I can’t wait to check out the spreadsheet in particular. I haven’t received the materials yet though 🙁 Thank you for taking the time to put this together and for being willing to share it with everyone.

  10. Thanks for posting!

    I confirmed my subscription and successfully logged into the toolbox, but can’t seem to find where to download the printables/spreadsheet. Please help!

    • Hi Michelle,

      I actually offered the Moving Resources prior to setting up the Toolbox, so they aren’t in there. (This is a good reminder I should put them in!) That said, you can get the files emailed directly to you by filling out the pink form on this post:

      Be sure to check your Spam/Trash folders if the email doesn’t come through!

      Let me know if you have any more questions!

  11. Thank you SO much for sharing this. This is our first military move, and I was beginning to feel overwhelmed. I’m so glad that I found your website 🙂

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